EMPLOYMENT: Accounting/Office Assistant


Accounting / Office Assistant – Head Office - Winnipeg

We are currently looking for an Accounting/Office Assistant to join the small team at our head office, located in Winnipeg. This is a full-time position.

While this position will initially be based around accounting functions, we are looking for a “Jack of all Trades” who will be interested learning new tasks, facing new challenges and be willing and able to "step-up" in a variety of areas. Our business is growing and we are looking for someone who can not only keep up, but rather make a significant contribution to our growth. In a small team like ours, everyone must be prepared to cover a variety of functions.

Due to availability of the person doing the training for this position, employment during the initial training period will be on a part-time basis. We estimate 20-30 hours per week during the initial training phase and ramping up from there. Upon successful completion of training and demonstration of required skills, comprehension and abilities, and the completion of a probationary period, this position would become a permanent, full time position.

This position generally operates days, Monday through Friday. It is possible that some weekend or evening work could be required under special circumstances.

 

Scope of the Position

As an Accounting/Office Assistant you will be required to perform a variety of tasks including:

  • Preparation of Invoices for data entry
  • Data entry of invoices into Accounts Payable and Inventory Control systems
  • Maintenance of Inventory including a variety of reconcilliations and adjustments
  • Creation of new items in the inventory control system and maintenance of existing items
  • Data Entry of Purchase Orders
  • Maintain tracking of vendor claims
  • Contact and work with vendors to resolve shipping and billing issues as required
  • Maintain banking records
  • Copying/Faxing/Filing and other general office, organizational and maintenance tasks
  • Work within the retail store environment if required
  • Other tasks and projects as assigned

 

Our Requirements

We require the following attributes for this position:

  • Must be a team player and be enthusiastic about helping grow our company
  • Must have the ability to work with little or no supervision
  • Must be highly detail oriented with outstanding organizational skills
  • Must be a quick learner and enjoy learning new and complex tasks
  • Must be a strong oral and written communicator, completely fluent in English
  • Must have a comprehensive understanding of all aspects of accounting and have experience with recognized accounting software
  • Must be familiar with Microsoft Office programs and must have an intermediate or better ability with Microsoft Excel
  • Must have a minimum typing speed of 50 words per minute
  • Experience with ACCPAC Plus accounting software is an asset
  • Experience with Photoshop and other Adobe Creative Cloud software tools is an asset
  • Experience in using social media as it applies to business is an asset
  • Experience in marketing and advertising is an asset
  • Experience in copywriting is an asset

Education

  • Business Administration Degree
  • Business Administration Diploma
  • or Equivalent Relevant Experience

 

Physical Requirements

This position involves:
  • Sitting for extended periods of time
  • Standing for extended periods of time
  • Repetitive motions including repetitive data entry tasks
  • Bending
  • Reaching
  • Lifting
Please note that our office is located in a heritage building that requires the use of stairs to access our office.

 

How to Apply

If you think you are the right person to join our team for this position, then do the following:

  • Make sure you have an electronic copy of your current RESUME on hand. (Accepted formats are PDF or WORD documents)

  • Create a COVER LETTER explaining how you think you are a good choice for the position. Be sure to highlight any special, relevant experience that will show us how. Have an electronic copy ready. (Accepted formats are PDF or WORD documents)

Be sure that your contact information, including your personal email, is included and is correct! Please note that we do not accept applications via agencies.

  • Once you have your cover letter and resume ready you can click the APPLY button below and then follow the instructions. (Please note the link is specific to this position and cannot be used to apply for any other position).

We work with a company called PLUM to assist us in the evaluation of applicants. When you click the APPLY button, you will be taken to their website where you will be asked to create a PLUM profile. Please use the same email address as you used on the resume/cover letter. You will be able to upload your cover letter and resume here.

You will then be asked to take a short Discovery Survey which will help us to determine some of your strengths. There is no time limit for the survey, but experience says it will take about 30 minutes to complete. Please be sure you have time to complete the survey when submitting your application. The questions in the first part of the survey are the hardest, so don’t get discouraged if it seems tough. Answer to the best of your ability. Many of the questions don’t have right or wrong answers, so don’t try to guess how we would want you to answer. Just be sure to answer as honestly as possible so that we get the best picture of who you are. (You will receive some interesting feedback from the survey regarding some of the strengths it identifies). We will receive your resume and cover letter, along with your survey results and our evaluation will begin!

Good Luck!! If you’re ready to apply for this position, click here:

Apply Button

(this link can only used to apply for this position)

Results

While we would love to contact each applicant, the reality is that we just don’t have time to do that, as we can get well over a hundred applicants for one position. We will only contact those who are moving to the next phase, which will be interviews. Contact will be via email. If we don’t contact you during this process, we may retain your information and contact you in the future, if we feel that you are suitable for an open position.

Thanks for taking the time to apply! We appreciate your interest!